Scaling Compliance with ACE: A Startup’s Journey 

This case study examines how a pharmaceutical startup needed a scalable and compliant electronic Quality Management System (eQMS) to ensure documentation integrity, operational training, and traceability from batch production and testing through release. Key user feedback from the manufacturing department highlights ACE’s configurability, document accessibility, and interface efficiency, which were critical benefits that supported early-stage operational scaling and compliance readiness.  

To meet these requirements, the company deployed ACE, a cloud-based enterprise quality and compliance platform.  

The implementation included three core modules: 

1. ACE eQMS – Workflow automation and task management 
2. ACE Docs – Document lifecycle management 
3. ACE LMS – Role-based training and learning management 

Use Case: Manufacturing Department Perspective 

An interview with a startup team member provided practical insights into ACE’s day-to-day impact. Their responsibilities included coordinating batch production, accessing historical records, and maintaining compliance with Good Manufacturing Practices (GMP). 

Pre-ACE Challenges 

Prior to ACE, the team had faced common startup inefficiencies: 

• Disorganized Documents: Historical batch records were buried in shared cloud drives or unorganized document storage rooms, making retrieval time-consuming and error-prone. 

• Limited Customization: Legacy tools lacked user personalization or workflow integration features. 

• Inconsistent Role-Based Permissions: Access permissions were inconsistently enforced, posing compliance and data integrity risks. 

Benefits Realized with ACE 

️ Customizable Dashboards though ACE QMS 

• ACE QMS provided an intuitive, user-specific dashboard interface. 

• The user was able to customize the dashboard to track project timelines, CAPAs, open tasks, and deviation reports. 

• This allowed for proactive task management, improving team coordination and individual productivity.

Controlled Document Access with ACE Docs 

• Batch records and SOPs were easily retrievable via the ACE Docs repository. 

• The repository ensured that only relevant documents were editable to specific user roles, maintaining hierarchical access control. 

• Compared to the previous method (such as manual searching or searching PDFs on shared drives), this system enabled:  

• • Faster retrieval time 

• • Reduced human error 

• • Improved GMP audit-readiness 

Multi-Device, Modular Architecture

• The user praised ACE’s modular design and customizable user preferences. 

• The system performed reliably across multiple devices (desktop, laptop, tablet), facilitating flexible use across different floors and offices. 

Key Outcomes

Efficiency Gains: Task tracking and document access improved operational flow within the manufacturing department. 

Enhanced Data Integrity: Centralized records reduced errors and manual file handling. 

Compliance Support: Role-based access and audit trails supported 21 CFR Part 11 and EU Annex 11 requirements. 

Scalability: ACE’s modular structure supports future growth, allowing the company to expand its usage across functions without system overhauls. 

The Impact of ACE 

ACE proved to be a strategic asset for this pharmaceutical startup by enabling structured growth without compromising compliance or efficiency. The combination of customizable QMS dashboards, centralized document control, and modular, mobile-friendly infrastructure directly addressed the unique operational challenges of early-phase injectable production. This case highlights the value of user-driven configurability and integrated compliance in modern pharmaceutical manufacturing.